Logistics Coordinator

About the Company

What we do

Gravity Media deliver an unparalleled range of media services and solutions to clients worldwide utilising outside broadcast trucks, fly-packs and studios spanning the United Kingdom, ROI, Europe, the Middle East, the United States and Australia offering market-leading broadcast, technology, production, and post-production solutions across many of the world’s most-watched live events and entertainment programmes.

Our People

We have a passion for problem solving and thoughtful innovation and recognise our collective differences play a huge role our success. Our teams are talented, passionate, dedicated, take pride in their work and support each other. We encourage applications from all backgrounds and are dedicated to attracting and developing talent, empowered through an inclusive culture. All suitably qualified applicants will be considered regardless of gender, race, sexual orientation, national origin, disability, religion, and age.

Commitment to Equality

Gravity Media is an equal opportunity employer and we welcome a diverse range of applicants. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.

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Job Title: Group Logistic Coordinator

About the role

Gravity Media are looking for a Logistics Coordinator to assist with booking and planning international and domestic freight for the mainly projects led Logistics department based in Watford. Experience with freight and/or 3PL providers preferred but not essential.

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A brief summary

You will be required to coordinate freight activity for a range of projects and to help facilitate intercompany asset utilisation, ensuring all shipments are delivered in a timely manner. This includes sourcing competitive quotes, booking domestic and international freight, and working closely with freight agents, engineers, project managers, operations, and warehouse staff to plan delivery and collection schedules.

You will manage both temporary and permanent imports, ensuring compliance with customs requirements, correct tariff codes, VAT calculations, and the timely closure of import records. You’ll also arrange Carnets and settle temporary import bonds after export.

What you’ll be responsible for

Key responsibilities:

• Obtaining freight costs based on project details, estimated weights, and timeframes.
• Booking shipments to meet project timelines and intercompany requirements.
• Tracking shipments and costs, keeping a detailed breakdown per project.
• Preparing shipping documentation such as commercial invoices, Carnets, packing lists, airway bills, and bills of lading.

Additional responsibilities:

• Compiling and circulating “total shipped” lists for each project so on-site teams know exactly what equipment to expect.
• Maintaining logistics records, including shipping schedules, year planners, and OneDrive project files.
• Generating scanning databases for international projects and ensuring data accuracy in the stock management system (InspHire).
• Approving supplier invoices and purchase orders where appropriate

Essential Skills:

• Priority management and organisational skills
• Analytical and logical approach to problem solving
• Excellent attention to detail
• Strong communication skills both verbal and written
• Intermediate/Advanced Microsoft Excel level