WHAT WE DO

Gravity Media deliver an unparalleled range of media services and solutions to clients worldwide utilising outside broadcast trucks, fly-packs and studios spanning the United Kingdom, ROI, Europe, the Middle East, the United States and Australia offering market-leading broadcast, technology, production, and post-production solutions across many of the world’s most-watched live events and entertainment programmes.

OUR PEOPLE

We have a passion for problem solving and thoughtful innovation and recognise our collective differences play a huge role our success. Our teams are talented, passionate, dedicated, take pride in their work and support each other. We encourage applications from all backgrounds and are dedicated to attracting and developing talent, empowered through an inclusive culture. All suitably qualified applicants will be considered regardless of gender, race, sexual orientation, national origin, disability, religion, and age.

LEADERSHIP BEHAVIOURS

We hold high expectations of our leaders and managers who are responsible for driving the success of our people and the organisation. Our managers give clear communication, lead by example and feed back to foster growth and development of their team members. Management excellence is essential to the company’s success, and effective leadership requires a combination of interpersonal skills, strategic thinking, and a commitment to providing a positive and productive work environment.

COMMITMENT TO EQUALITY

Gravity Media is an equal opportunity employer and we welcome a diverse range of applicants. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.

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ABOUT THE ROLE

Working as part of the Gravity Media Dublin Production team, this role is responsible for the operational, financial, and contractual management of global esports event staffing and resource deployment. The position will travel internationally to support event delivery, acting as the senior on-site Gravity Media representative and key liaison between Gravity Media, freelancers, suppliers, and client stakeholders.

This role supports staff and freelance resources across North America, EMEA, and other regions as the business and client requirements continue to grow. The successful candidate will be comfortable working across multiple time zones and cultures, building strong relationships with internal teams, freelancers, vendors, and client stakeholders globally.

This is not a production leadership position. Instead, the role focuses on ensuring crew resources, budgets, contracts, travel arrangements, and operational processes are delivered in line with agreed client requirements. The successful candidate will work closely with the Service Delivery Manager and event leadership teams to provide oversight, reporting, governance, and issue escalation throughout the event lifecycle.

The role requires strong commercial awareness, attention to detail, budgeting experience, contractor management skills, and the ability to operate confidently in a client-facing environment. Flexible working hours, including evenings, weekends, and international travel, will be required to support global events.

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KEY RESPONSIBILITIES

Resource & Contractor Management

  • Coordinate the deployment of freelance and staff resources across global esports events.
  • Support the onboarding, contracting, and administration of freelance personnel.
  • Support staff and freelance resources across North America, EMEA, and other emerging regions, ensuring consistent processes and communication across multiple time zones.
  • Build and maintain strong working relationships with regional stakeholders, vendors, and resource groups to support current operations and future growth.
  • Maintain accurate resource plans, ensuring staffing requirements are tracked and communicated effectively.
  • Monitor contractor allocations, working time, and assignment schedules.
  • Ensure all contractor documentation, compliance requirements, and approvals are completed prior to deployment.
  • Provide regular resource utilisation and staffing reports to the Service Delivery Manager.
  • Support the ongoing development and scaling of resource management processes as the business and client portfolio grows.

Financial & Commercial Management   

  • Track event budgets and expenditure against approved forecasts.
  • Monitor staffing, travel, accommodation, and operational costs throughout the event lifecycle.
  • Support purchase order management, invoice reconciliation, and cost reporting processes.
  • Identify potential cost savings and efficiency opportunities while maintaining service quality.
  • Maintain accurate financial records and provide regular budget updates to the Service Delivery Manager.
  • Assist with forecasting future resource and operational spend.

Contract & Supplier Administration

  • Track event budgets and expenditure against approved forecasts.
  • Monitor staffing, travel, accommodation, and operational costs throughout the event lifecycle.
  • Support purchase order management, invoice reconciliation, and cost reporting processes.
  • Identify potential cost savings and efficiency opportunities while maintaining service quality.
  • Maintain accurate financial records and provide regular budget updates to the Service Delivery Manager.
  • Assist with forecasting future resource and operational spend.

Event Preparation & Logistics

  • Track event budgets and expenditure against approved forecasts.
  • Monitor staffing, travel, accommodation, and operational costs throughout the event lifecycle.
  • Support purchase order management, invoice reconciliation, and cost reporting processes.
  • Identify potential cost savings and efficiency opportunities while maintaining service quality.
  • Maintain accurate financial records and provide regular budget updates to the Service Delivery Manager.
  • Assist with forecasting future resource and operational spend.

On-Site Event Support

  • Track event budgets and expenditure against approved forecasts.
  • Monitor staffing, travel, accommodation, and operational costs throughout the event lifecycle.
  • Support purchase order management, invoice reconciliation, and cost reporting processes.
  • Identify potential cost savings and efficiency opportunities while maintaining service quality.
  • Maintain accurate financial records and provide regular budget updates to the Service Delivery Manager.
  • Assist with forecasting future resource and operational spend.

Reporting & Continuous Improvement

  • Produce post-event financial, resource, and operational reports.
  • Review budget performance against forecasts and identify lessons learned.
  • Track resource utilisation and contractor performance metrics.
  • Recommend process improvements to enhance efficiency, reporting, and cost management.
  • Support the Service Delivery Manager in developing scalable resource and operational management processes

H&S

Adhering to our company H&S policy and ensuring that all company risk assessments are observed where applicable to your role, taking ownership of improvements and escalating concerns where necessary.

ISO

Contribute to the continual improvement of our management systems to ensure compliance with our legal obligations and maintain certification.

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KEY SKILLS & EXPERIENCE

  • Experience in resource management, workforce planning, operations, or project coordination.
  • Strong budget tracking, forecasting, and financial administration experience.
  • Experience managing contractor engagements and supplier relationships.
  • Experience supporting geographically dispersed teams across multiple regions and time zones.
  • Ability to build relationships and influence stakeholders across North America, EMEA, and global operations.
  • Excellent organisational and reporting skills with strong attention to detail.
  • Strong problem-solving and escalation management capabilities.
  • Advanced Microsoft Excel and reporting skills.
  • Experience in live events, sports broadcasting, esports, media, or production environments desirable.
  • Willingness and ability to travel internationally for extended periods.
  • Valid passport and right to travel globally.

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This job description is a written statement of the essential characteristics of the job and is not intended to be a complete, detailed account of all aspects of the duties involved. Gravity Media is an equal opportunities employer and aims to ensure that no job applicant or employee receives less favourable treatment on the grounds of any protected characteristics.