Resource & Production Coordinator

EMG/Gravity delivers an unparalleled range of media services and solutions to clients worldwide: 30 offices, more than 100 outside broadcast trucks and flypacks and 40 studios across the United Kingdom, Europe, the Middle East, the United States and Australia, offering market-leading broadcast, technology, production, and post-production solutions across many of the world’s most-watched live events and entertainment programmes and working with the world’s most renowned sports rights holders, production houses and broadcasters.

The group’s acknowledged broadcast technology and production partnerships across major sports including UEFA EUROs, Olympic Games, FIFA World Cup, Champions League and Premiership football, Formula E, the Bathurst 1000, the ATP Tour, Australian Open, US Open and French Open, Tour de France, Giro d’Italia and Tour Down Under, NBC Sports and College Sports across the US, the World Aquatics Championships, the Melbourne Cup, the Sydney Hobart Yacht Race.

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THE ROLE

Based out of our Production Centre White City you will be part of a new production resource team, reporting into the General Manager. Your role will involve helping build processes around resource management for the facility focusing on one of Gravity Media’s biggest client deliveries, ATP Media.  Working in a team that will grow with the facility you will be an integral part of the development of the facility.

You will benefit from being part of a team contributing to an inclusive and supportive working environment This is an office-based role, with shift work and on call around weekends and evenings.

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RESPONSIBILITIES

Duties include, but are not limited to:

• Working across all Production Centre resourcing, with a focus on the ATP media contract for their UK hub.
• Prime focus will be booking freelancer crew across the facility where we are unable to cover with staff. This will entail reviewing resumes and ensuring all new freelancers are onboarded with crew forms, invoicing details, contracts, risk assessments and release forms. Then updating crew booked on scheduling software.
• Management of freelancer database.
• Delivering all administrative requirements when needed. E.g., Creating call sheets, Risk Assessments, Contracts, Release forms and raising purchase orders.
• At times, being the responsible person in the office whilst staff or clients are working on site providing support that may be necessary.
• Working with the Production Resource Manager in forecasting and ensuring running budgets are always up to date. Managing billing and VOs where necessary.

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KNOWLEDGE, SKILLS & EXPERIENCE

To enable you to perform this role, you should be able to demonstrate the following as a minimum:

• At least 2 years in a role within broadcast
• First class organisational skills
• Advanced Microsoft Office (Word & Excel) SharePoint
• Excellent communication skills – must be confident in dealing with a variety of people inside and outside the business
• Enthusiastic and willing to learn new skills
• Able to work well within a team and use own initiative
• Flexibility (some out of hours working may be required & weekend work)

Desirable experiences also include:

• Experience with a business management system