Production Resource Coordinator (8 Months Fixed-Term)

About the Company​

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What we do​

EMG / Gravity Media deliver an unparalleled range of media services and solutions to clients worldwide utilising outside broadcast trucks, fly-packs and studios spanning the United Kingdom, ROI, Europe, the Middle East, the United States and Australia offering market-leading broadcast, technology, production, and post-production solutions across many of the world’s most-watched live events and entertainment programmes.​

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Our People​

We have a passion for problem solving and thoughtful innovation and recognise our collective differences play a huge role our success. Our teams are talented, passionate, dedicated, take pride in their work and support each other. We encourage applications from all backgrounds and are dedicated to attracting and developing talent, empowered through an inclusive culture. All suitably qualified applicants will be considered regardless of gender, race, sexual orientation, national origin, disability, religion, and age.​

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Leadership Behaviours​

We hold high expectations of our leaders and managers who are responsible for driving the success of our people and the organisation. Our managers give clear communication, lead by example and feed back to foster growth and development of their team members. Management excellence is essential to the company’s success, and effective leadership requires a combination of interpersonal skills, strategic thinking, and a commitment to providing a positive and productive work environment.​

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Commitment to Equality​

EMG / Gravity Media is an equal opportunity employer and we welcome a diverse range of applicants. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.​

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About the role​

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A brief summary (Fixed Term Role)​

Production  Resource Coordinator – Global Event Staffing​

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Based out of the Remote Broadcast Centre in Dublin you will be part of a new production resource team, reporting into the Service Delivery Manager – Event Staffing. Your role will involve helping build processes around resource management for the facility focusing on one of Gravity Media’s biggest client deliveries, a leading esports company.  Working in a team that will grow with the facility you will be an integral part of the development of the facility.  While this role will mainly focus on the global event staffing, there may be a need to support and manage bookings for other client projects at times.​

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You will benefit from being part of a team contributing to an inclusive and supportive working environment This is an office-based role, with shift work and on call around weekends and evenings.​

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What you’ll be responsible for​​​

• Delivering all administrative requirements when needed. E.g., Creating call sheets, Risk Assessments, Contracts, Release forms and raising purchase orders.
• Management of freelancer database

• Working across all global event staff resourcing, with a focus on the Esport media contract
• ​Prime focus will be booking freelancer crew across on global events. This will entail reviewing resumes and ensuring all new freelancers are onboarded with crew forms, invoicing details, contracts, risk assessments and release forms. Then updating crew booked on scheduling software.​
• At times, being the responsible person in the office whilst staff or clients are working on site providing support that may be necessary.​
• Working with the Service Delivery Manager & Production Manager – Event Staffing in forecasting and ensuring running budgets are always up to date. ​
• Working flexible and extended hours, including evenings and weekends when required, as well as occasional on-call duties over the weekend, to meet production requirements. ​
• Facilitate clear and efficient communication to ensure smooth operations. ​
• Guaranteeing all monthly costs are thoroughly accounted for and accurately recorded in the PO and invoicing log.​
• Ensuring effective and professional communication with clients, maintaining strong relationships.​
• Reporting risks, accidents and escalating them to the appropriate management team member. ​

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This role is for you if​

• At least 2 years in a role within broadcast​

• First class organisational skills​

• Advanced Microsoft Office (Word & Excel) SharePoint​

• Excellent communication skills – must be confident in dealing with a variety of people inside and outside the business​

• Enthusiastic and willing to learn new skills​

• Able to work well within a team and use own initiative​

• Flexibility (some out of hours working may be required & weekend work)