Operations Administrator

About the Company

What we do

EMG / Gravity Media deliver an unparalleled range of media services and solutions to clients worldwide utilising outside broadcast trucks, fly-packs and studios spanning the United Kingdom, ROI, Europe, the Middle East, the United States and Australia offering market-leading broadcast, technology, production, and post-production solutions across many of the world’s most-watched live events and entertainment programmes.

Our People

We have a passion for problem solving and thoughtful innovation and recognise our collective differences play a huge role our success. Our teams are talented, passionate, dedicated, take pride in their work and support each other. We encourage applications from all backgrounds and are dedicated to attracting and developing talent, empowered through an inclusive culture. All suitably qualified applicants will be considered regardless of gender, race, sexual orientation, national origin, disability, religion, and age.

Leadership Behaviours

We hold high expectations of our leaders and managers who are responsible for driving the success of our people and the organisation. Our managers give clear communication, lead by example and feed back to foster growth and development of their team members. Management excellence is essential to the company’s success, and effective leadership requires a combination of interpersonal skills, strategic thinking, and a commitment to providing a positive and productive work environment.

Commitment to Equality

EMG / Gravity Media is an equal opportunity employer and we welcome a diverse range of applicants. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.

About the role

A brief summary

Based in our Watford office, the Operations Administrator will have two main areas of responsibility. Firstly, supporting our Technical departments with ordering supplies, updating records, and planning upcoming works. Secondly, performing general office administration tasks such as answering phones and ordering office consumables.

What you’ll be responsible for

Operations Administration

• Generating and issuing of purchase orders
• Tracking orders and costs
• ​Tracking costs and maintaining project budgets on excel
• Raising RMAs (Return Merchandise Authorisations)
• Updating repair status within the asset management database
• Tracking and expediting outsourced repairs
• Tracking Ordering spares and general technical consumables
• Booking freelance labour
• Administering timesheets
• Issuing purchase orders

Office Administration

• Greeting visitors and notifying staff of their arrival
• Answering telephone calls
• Opening and distributing post, primarily to finance
• Ordering office and warehouse stationery and raising corresponding purchase orders
• Arranging lunches for meetings
• Ordering welfare supplies such as milk and coffee
• Booking routine and ad hoc service visits for welfare facilities, such as coffee machines
• ​Arranging meetings
• Taking meeting minutes
• Distributing agendas and minutes to meeting attendees

This role is for you if you have

• Previous experience in an office administration role
• Experience in ordering/purchasing processes, including raising purchase orders and tracking invoices
• Strong priority management and organisational skills
• An analytical and logical approach to problem-solving
• Excellent attention to detail
• Strong verbal and written communication skills
• Intermediate Microsoft Excel skills
• Desirable experience in asset / stock control but not essential