Junior Production Coordinator

Junior Production Coordinator

Location: Dublin / Onsite

About the Company

What we do

EMG / Gravity Media deliver an unparalleled range of media services and solutions to clients worldwide utilising outside broadcast trucks, fly-packs and studios spanning the United Kingdom, ROI, Europe, the Middle East, the United States and Australia offering market-leading broadcast, technology, production, and post-production solutions across many of the world’s most-watched live events and entertainment programmes.

Our People

We have a passion for problem solving and thoughtful innovation and recognise our collective differences play a huge role our success. Our teams are talented, passionate, dedicated, take pride in their work and support each other. We encourage applications from all backgrounds and are dedicated to attracting and developing talent, empowered through an inclusive culture. All suitably qualified applicants will be considered regardless of gender, race, sexual orientation, national origin, disability, religion, and age.

Leadership Behaviours

We hold high expectations of our leaders and managers who are responsible for driving the success of our people and the organisation. Our managers give clear communication, lead by example and feed back to foster growth and development of their team members. Management excellence is essential to the company’s success, and effective leadership requires a combination of interpersonal skills, strategic thinking, and a commitment to providing a positive and productive work environment.

Commitment to Equality

EMG / Gravity Media is an equal opportunity employer and we welcome a diverse range of applicants. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.

About the role

We are looking for a Junior Production Coordinator, with a drive to deliver and an exacting attention to detail to join the Production team in Dublin. The ideal candidate will have a proven background in forward planning and execute their day-to-day duties with care and consideration.

The ideal candidate will need to be a clear and confident communicator, be able to adapt quickly to both production and on-air changes and remain calm under pressure. Their aim will be to ensure accurate delivery of service, everything from hotel, travel, catering, studio/talent needs to supporting the Senior Production Coordinator, Production Manager and Producer circles.

The Junior Production Coordinator will be an integral part of the Production management team and you will take guidance from the Senior Production Coordinator & Production Coordinator while reporting to the Service Delivery Manager for Gravity Media on assignment at our client Remote Broadcast Centre. The position is based in the greater Dublin area. The position may require international travel on occasion.

The Junior Production Coordinator will be working with a team of broadcasting production management specialists in a remote broadcast centre environment.

What you’ll be responsible for

• Working with the production management team, inputting, and maintaining the master calendar of events which include event productions and crewing schedules.
• Manage administrative tasks associated with events/productions.
• Booking of travel and accommodation.
• Maintain high availability after-hours and be on-call for emergencies, including weekend work.
• Working with the production management team to liaise with relevant in-house stakeholders to secure, manage, and update needs for the broadcast, particularly in the areas of catering, travel, and accommodation.
• Ensure the specialist dietary needs of visiting crews are catered for, including ring-fencing any special dietary meals.
• In consultation with the production management team proactively anticipate changes and adjustments in the needs of the broadcast and gallery team.
• Prepare draft call sheets for review by the production management team and ensure the site is ready for the day’s broadcast by arriving before the core call time.
• Check-in on other departments, ensuring assets or resources required are provided for respective tasks.
• Coordinate local shuttle bus/taxi collections.
• Printing and distribution of call sheets.
• Keeping track/record of travel and on-site catering.
• Production assistant duties i.e., being the go-to person for facility and administrative needs that arise on broadcast day including on site distribution of catering on broadcast days.
• Support to talent/presenters – meet and greet/offering assistance.
• Checking dates and times in conjunction with the production management team.
• Gathering invoices from travel, accommodation, and catering partners – confirming accuracy
• Ensuring any feedback or notes from Producing circle are implemented for next day’s broadcast.
• This position will have access to the entire production team, talent and behind the scenes access. The ideal candidate will have a service first approach coupled with an eye for details and forward planning view to mitigate future tasks and needs.

This role is for you if you have

• Experience managing data entry and competent in excel and Google sheets.
• Demonstration of previous experience of some of the duties and responsibilities outlined in this job description
• Previous experience as a Production Coordinator, or a Production Assistant for 1-2 years in TV
• Solid planning and organisational skills
• Excellent communication and interpersonal abilities.
• Ability to work under pressure and meet tight deadlines.
• Basic understanding of production processes and terminology.
• Attention to detail – take pride in representing accurate data with an acute attention to detail.

This role is for you if you have

• Experience managing data entry and competent in excel and Google sheets.
• Demonstration of previous experience of some of the duties and responsibilities outlined in this job description
• Previous experience as a Production Coordinator, or a Production Assistant for 1-2 years in TV
• Solid planning and organisational skills
• Excellent communication and interpersonal abilities.
• Ability to work under pressure and meet tight deadlines.
• Basic understanding of production processes and terminology.
• Attention to detail – take pride in representing accurate data with an acute attention to detail.