Crew and Travel Coordinator

Type: Permanent


Gravity Media exists to create world-class content that inspires and excites. Our 500 people serve clients in all markets, from sport and media to news and entertainment, working all over the world from bases in the UK, Australia, USA, France, Germany and Qatar. We are driven by client service excellence. We’re always looking and listening, keeping up with the latest broadcast innovations – or pioneering them. Above all, we channel our energy into maintaining our reputation for flawless execution, deep technical expertise, and efficient delivery.

Due to continued growth, an opportunity has arisen for an experienced Crew and Travel Coordinator to join our team in Sydney.

Role Overview

Reporting to Gravity Media Australia’s Head of Operations, the Crew and Travel Coordinator is responsible for providing assistance to the Production Managers with their assigned projects. This includes but is not limited to crewing support, raising purchase orders, general administration duties, travel and expense claims. You will help to ensure the smooth running of all productions, problem solving and troubleshooting when necessary. You will use your great communication skills to liaise with relevant stakeholders and maintaining a high level of professionalism with clients and crew.

Role Responsibilities

  • Assisting the Production Manager with scheduling and coordination of resources for the department and assigned projects. This includes crew, logistics, vehicles and equipment etc.;
  • Prioritise work and liaise with other team members to maximise resources and efficiencies;
  • Meet delivery schedules within project time-frames;
  • Process time-sheets, purchase orders, invoices etc. in a timely and accurate manner;
  • Maintain positive relationships with the freelance community and team members;
  • Liaise and coordinate with suppliers as required.

To be successful in this role you will have:        

  • Excellent time management skills and an ability to efficiently prioritise multiple projects under pressure;
  • Effective communication skills;
  • Initiative driven with strong problem-solving skills;
  • The ability to meet task deadlines;
  • A good attitude and the desire to grow within our business;
  • Able to take direction and instructions;
  • Experience in a similar role is desired but not essential.