Transport Compliance & Scheduling Coordinator

ABOUT THE COMPANY

WHAT WE DO

EMG / Gravity Media deliver an unparalleled range of media services and solutions to clients worldwide utilising outside broadcast trucks, fly-packs and studios spanning the United Kingdom, ROI, Europe, the Middle East, the United States and Australia offering market-leading broadcast, technology, production, and post-production solutions across many of the world’s most-watched live events and entertainment programmes.

OUR PEOPLE

We have a passion for problem solving and thoughtful innovation and recognise our collective differences play a huge role our success. Our teams are talented, passionate, dedicated, take pride in their work and support each other. We encourage applications from all backgrounds and are dedicated to attracting and developing talent, empowered through an inclusive culture. All suitably qualified applicants will be considered regardless of gender, race, sexual orientation, national origin, disability, religion, and age.

LEADERSHIP BEHAVIOURS

We hold high expectations of our leaders and managers who are responsible for driving the success of our people and the organisation. Our managers give clear communication, lead by example and feed back to foster growth and development of their team members. Management excellence is essential to the company’s success, and effective leadership requires a combination of interpersonal skills, strategic thinking, and a commitment to providing a positive and productive work environment.

COMMITMENT TO EQUALITY

EMG / Gravity Media is an equal opportunity employer and we welcome a diverse range of applicants. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.

JOB TITLE: TRANSPORT COMPLIANCE AND SCHEDULING COORDINATOR

ABOUT THE ROLE

A brief summary

Driving compliance and scheduling is a vital part of the organisation and this role is essential in the planning and scheduling of Heavy Good drivers to ensure successful execution of logistics planning and getting trucks to on sire venues within timeframes required, whilst ensuring the organisation and its drivers remain safe and legally compliant and in line with transport law requirements.

This position has a strong focus on Golf logistics planning, supporting the team during high season and providing robust advice and planning guidance to other areas of the organisation during low season.

Being a key member of the Rigging Logistics team, you will advise the Head of Department on areas of concern, suggest changes and opportunities for continual improvement.

What you’ll be responsible for

• Book schedule and plan routes in a legally compliant and safe manner, including additional vehicles, double drives, inter company travel etc.
• Update ferry schedules throughout the season & send all updates to Harbour Shipping
• Enter all ferry costs along with GMRs, ENS costs etc into job costs
• Book HGV drivers for all golf and other logistics
• Book driving permits for Sunday evening dispensations in countries as and when required
• Liaise with the Fleet Department to arrange all PMIs for the Golf Truck. Update the Golf Department with all the arrangements. Book additional drivers if required.
• Ensure all HGV driver days off are logged correctly in truck logistics & on crewing system
• Raise freelance rigger/driver PO’s
• Update job costs for all rigger/drivers on each event
• Complete driver itinerary for each event.
• Request via the correct internal team any flights, hotels, taxis etc required for the drivers.
• Book all hire cars for drivers. Enter all costs into job costs.
• Send itineraries in good time to all relevant parties
• Update crew sheets for Production Managers & inform of updates so that clients can be informed of any changes
• Notify all relevant departments of any updates on truck departures/returns etc
• Implement and monitor positive driver behaviour and compliance systems whilst maintaining oversight of drivers’ hours, walk around checks and defect reporting
• Escalate any urgent or potentially serious issues, complaints etc with immediate effect to the Head of Rigging and other senior management as appropriate

This role is for you if

• CPC Manager (National / International) Qualification or working towards.
• Transport compliance background/experience.
• Experience in Scheduling and booking of drivers
• Credible communicator whilst being comfortable influencing upper management.
• Focuses on continual improvement, challenges the status quo and leads discussions.
• Work collaboratively with other stakeholders such as operations, engineering and drivers.
• Proficient IT skills across common office programs along with telematics and compliance systems.
• Hold a full UK driving licence.

Benefits

• Company pension
• Employee Assistance Programme
• Access to a range of Discounts & Benefits
• Discount Gym Membership
• Enhanced Family Friendly Policies
• Life Insurance